Line Items consist of a variety of columns describing the products and sizes. In the Line Item settings, you can customize the default columns shown on a new order. You can also edit which columns are shown inside of each individual order.

Unless you run a business that never requires a certain column, we recommend leaving the Category, Item #, Color, and Description columns checked as defaults. It is easy to hide a column that you don't need, but you may not always remember to show a column that is hidden by default.

Category

The Category column enables you to categorize the product your customer is getting. This is most often used for decoration method (Screen Printing, Embroidery, DTF, DTG, Banner, etc.), but you can categorize line items in whatever way works best for your shop. This can be useful so your customer knows exactly what decoration method they are getting.

By unchecking the box, you will hide the Category column on new orders. If the category column is hidden, you will not be able to assign a Category to line items on that order.

To learn more about setting up line items categories, Click Here.

Item #

The Item # column displays the Item # from the suppliers' catalogs. It can also be manually entered for products that are not in the suppliers' catalogs. This can be important in differentiating between different products or garments.

For example, if you just enter Gildan Short Sleeve T Shirt and do not include an Item #, your team may not know if the item is a G500, G800, G200, G640 or any other Gildan Short Sleeve Shirt.

However, for certain orders and businesses, Item #s may not be applicable. For example, if you have orders that consist of DTF transfers only and no garments, you may not have any Item # to input!

We recommend leaving the Item # column on, and you can always hide it on any orders that don't need it.

Color

The Color columns displays the color from the suppliers' catalogs. It can also be manually entered for products that are not in the suppliers' catalogs. Using accurate color names from suppliers' catalogs can be important in differentiating between specific colors.

For example, the Gildan G500 has 7+ shades of green. If you just put green for the color, there's no way of knowing if that is Irish Green, Electric Green, Turf Green, or any of the other shades!

There are instances where a color column may not be needed. For example, if you are selling DTF, stickers, or banners, then there is no garment color for those products.

We recommend leaving the color column on, and you can always hide it on any orders that don't need it.

Description

The Description column pulls the product description from the suppliers' catalogs. This usually includes the brand name and a product name. It can also be manually entered for products that are not in the suppliers' catalogs. Even if you are using Item #s to specify items, the description can help to avoid confusion between items with similar or identical Item #s.

For example, Item # 120 may refer to the Paragon Women's Polo or the Gemline All Purpose Tote.

Usually, it is a good idea to put some sort of product description in your line items, so we recommend leaving the description column on, and you can always hide it on any orders that don't need it.

Sizes

Sizes refer to list of customizable size columns that can be created, shown, or hidden on each invoice. Standard apparel sizes may include XS to 5XL and beyond. Only the sizes that you check will be shown by default, so we recommend only checking the boxes of your most commonly used sizes. Usually, this is S through 3XL. There is also an Other column that can be shown for items that don't have sizes, such as bags.

You can add as many size columns as you like, but you may not want to display them all on each invoice, as it can look a little clunky to have tons of empty unused size columns. For example, you may have one order that goes up to a 6XL. On that order you need to show the 4XL, 5XL, and 6XL columns, but you probably don't want to show those extended size columns on every order.

To start, you don't need to list every single possible size in the Admin Settings. You can always create new size columns from within an invoice. Once you create a size column inside of an invoice, it will appear as an option in the Admin Settings and on future orders.

Non-Apparel Sizes

You can also add non-apparel size columns.

For example, if you sell DTF Gang Sheets by the square inch, you may want to create a square inches column.

If you decide to utilize non-apparel sizes, it is important to do so consistently. You don't want half of your orders to describe the Gang Sheet size in the product description, and the other half to have the inches listed as a size column.